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MINUTES

Del Rio Senior Men Board of Directors

July 9, 2010

The meeting was called to order at 10:30am by President Dave Christiansen

Members Absent: George Hyatt and Jeff Hennings  

Sam Cook read the June 10, 2010 minutes which were subsequently approved for publication.

Monty Montenez then presented a revised May 2010 Treasurer’s Report, which provided additional detail to reflect specific charges and credits from the Del Rio statement.  There was some discussion regarding the difficulty in tracking income and dispersement items since some items are sent directly to Del Rio Administration (not to the Treasurer) and some checks from Del Rio Administration are sent to the Treasurer without detail necessary to enable the Treasurer to identify the source or purpose of the payment.  The Board agreed that it was appropriate that Monty, Bill Tonge (because of his history with the Group and the Treasury) and Mike Pimentele (previous Treasurer) meet with Renee in Administration to see if procedures could be initiated to improve the detail and tracking of various financial documents.  There was some question about the accuracy of the fund prior to January 2010, so it was felt that it would be appropriate for Mike Pimentele to be at the meeting to discuss this issue.   It is obviously important that the Treasurer knows what payments or disbursements are due and that there are procedures to confirm that appropriate payments are made or received in a timely manner.  It was also suggested that Event Chairmen ensure that Event Summarys be given to the Treasurer, which would include detailed accounting related to that event.  Monty then presented the 30 June 2010 Treasurers Report reflecting a balance of $603.33

Dave Christiansen then read a “Thank You” letter he had written to each of the sponsor of the Senior Men’s Invitational.  The group has already received approximately $700 of $1,800 committed.  The balance has been billed to the various sponsors.

Sam presented the Event Summary from the Blackhawk Home and Home, which went very well, with 28 Del Rio members attending.  Don Wahl questioned the accounting, but after careful review, the budget presented appeared to be correct.

Gary Dehart and Monty Montenez then presented an update regarding planning for the upcoming Home and Home event with Blackhawk and Castlewood at Del Rio on July 23d.  Although Gary will not be in town, Monty appears to have plans well in hand. 

It was noted that there was a $16 monthly bank charge on the Treasurers report.  Monty and Bill Tonge indicated that they would contact the Bank to consider removing or reducing this charge.

There was also some brief discussion regarding the Del Rio Board’s decision to test hybrid Bermuda in the fairway on #1 Oak.  It was clear that the Senior Board wanted to ensure that the new sod was critically tested and evaluated through the 2010/2011 winter at least, before any decision might be made to move ahead with sodding any other fairways.  It also seemed clear that the Senior board would not support an assessment to sod additional fairways without careful consideration of other alternatives: such as staggering the replacement of fairways as the existing buget allows or possibly extending the current clubhouse assessment for an additional year. 

The Board voted to contribute $300 to a fund that Duncan Reno is building, to award to Mitch to assist with expenses related to his participation in the PGA Tournament this year.

The meeting adjourned at 12:09pm and the membership retired to the dining room for a much needed glass of wine, a bite to eat and some lighter conversation.

Sam Cook, Secretary
Del Rio Senior Board